Billing Statement Template

A billing statement is a sheet of paper which gives the details of the price and the products that a customer has purchased. Billing is an essential part of accounting and has two basic functions. First, to tell the customer what is the charge for the goods he has purchased and second as an acknowledgment to the business that so much money has been received (or is due to be received) on account of the sales which will finally be entered in the balance sheet.

What Goes in a Bill

Well firstly, it needs to have the name of the company which is printing the statement. If you have seen billing statements of other companies, you will see that they also have their company logo and at times even their motto. So to make it unique, it is important to write the name of the issuer on top. Giving the brand logo is also a good idea as, if you have a well recognized brand, your customers who might use it for future reference will have an easier brand recall.

The second part is the customer details. Why give the customer his own details? Because a lot of companies retain a copy of the bill which they have issued to someone and hence perhaps they would like to retain a copy of the details of their customers. A lot of companies also sell stuff on a 'buy now pay later' system hence these companies would definitely like to know the names of the people that owe them money!

The third part of the bill is the billing number to keep a record of your transactions. It helps at the end of the year when the businesses tally the number of transactions in sales and the number of bills. Bills need to be maintained in many countries for income tax purposes hence, it is always good to have a serial number for the bills so you can tally them at the end of the year.

The last, yet most important part is the particulars of sales and the amount for each. In this part of the bill, you are supposed to write what all did the customer purchase and how much did each article cost and how much did the total bill come to.

ABC Enterprises. Address Line 1, Address Line 2, City Name, State. Zip Code. Phone Number. Bill Number: 2010/03/06/xxxxyyyyyzzzzzz, Customer ID: 2445566 Name of the Customer. Address Line 1, Address Line 2, City, State, Zip Code. Particulars Amt ($) Purchase Item 1 $15.60 Purchase Item 2 $22.50 Purchase Item 3 $5.80 Purchase Item 4 $85.30 Total $129.20 Paid: Cash

The sales bills are a very important document and needs to be maintained by the company as well. Hence it is important to know how to make a billing statement which is easy to understand for you as well as for the customer.